PREPARATION & PLANNING

l Designate The Contest Coordinator/Chairperson

l Contest Chair determines place and time

l Contest Chair estimates expenses and prepares a budget

Ø Cost to rent meeting place (hotel, conference center, library)

Ø Food and refreshments

Ø Trophies, certificates, gifts, prizes

Ø Flyers and posters

Ø Program

l Contest Chair assigns responsibilities

Ø Food and refreshments

Ø Obtaining judges

Ø Coordinating with the contestants

Ø Inviting dignitaries

Ø Putting together the program and certificates

Ø Getting the trophies

Ø Registrar

Ø Contest Masters

Ø Toastmaster of the Day

Ø Timers (2)

Ø Ballot Counters (2)

Ø Sergeant At Arms (2)

Ø Videographer

l Familiarize yourself with the contest rules